Workflow — tasks complete themselves
Describe a task in plain language — the AI builds the steps, assigns tasks to employees and keeps working overnight.
Describe tasks in plain language — KlugBüro builds the steps itself, works around the clock and fulfils EU training obligations from day one.
Data only in the EU — Storage and processing in Germany (Hetzner Frankfurt). No transfer to the USA.
AI Act training included — Every employee takes a short test on first login, proof automatically documented. Protects against fines up to €35 M.
Flat rate — From €99 per month — fixed team price, no per-seat trap.
No demo call · 14-day money-back · Cancel any time
Eight tools — one subscription. No add-ons, no extra charges.
Describe a task in plain language — the AI builds the steps, assigns tasks to employees and keeps working overnight.
One chat for the whole team, separate chats per department. The AI is always there — ask directly in chat, answer comes from your documents.
Upload a meeting recording or forward an email thread — the AI identifies who needs to do what and automatically creates tasks for the right employees.
Upload a contract template once, press a button — fields are filled with company data. Ready document for download.
Upload contracts, invoices, manuals. Every employee finds the answer instantly in chat — no more "where was that again?"
EU requirement for every company using AI. Six modules, short test, PDF certificate — automatically documented, audit-proof.
You set limits per employee and department. No surprises at month end.
Hetzner Frankfurt — primary server. AI processing in Germany. GDPR from day one.
Every office works differently. You describe your own process — KlugBüro builds it. In your words, for your tasks.
KlugBüro is not a ready-made template that you have to squeeze your office into. You plan yourself what should happen when.
Should incoming invoices go automatically to accounting? Describe it. Should customer requests be sorted by urgency? Describe it. Should contracts be reviewed before signing? Describe it.
You say in plain words what should happen — and in what order. KlugBüro builds a complete workflow from this, shows you the diagram and launches it only after your "Yes".
One workflow today, five in a week. You build your office the way that suits you.
You design the processes yourself — tailored to your office.
Every workflow is shown as a diagram before it starts.
Processing in data centres in Germany (Frankfurt).
No more WhatsApp groups and scattered emails. Everything in one tool.
Company chat
A shared channel for all employees — announcements, updates, quick questions.
Department chats
Accounting, sales, HR separated — each team has its own space.
AI is always present
Ask a question directly in chat — the answer comes from your documents.
Privacy maintained
KlugBüro does not use your content for AI training. Messages stay within your organisation.
sales
8Anna Schmidt
09:14Who is actually the contact at Müller GmbH? I need it for the proposal.
Tomas Klein
09:16Must be in the CRM but can't find it right now. @AI?
KlugBüro AI
from your documents09:16Primary contact at Müller GmbH is Sabine Wagner (Head of Procurement, s.wagner@mueller-gmbh.de, +49 30 1234-567).
Record a meeting or forward an email thread. The AI reads along and understands who needs to do what. Tasks appear automatically with the right employees — no one needs to type.
Meeting uploaded
"Sales Meeting 15.04."
Generated from this
3 tasks — automatically assigned
Anna — Send proposal to Müller GmbH by Friday
Tomas — Update CRM entry for Schneider
Lukas — Prepare reply to supplier XYZ
Tasks appear instantly on each employee's task board — with a source link to the meeting transcript.
Upload your templates once. From then on KlugBüro fills in all fields itself — names, addresses, amounts, dates. One click and the document is ready.
How it works
Your templates are uploaded once.
Select the recipient from your database.
Fields fill themselves — the document is ready to send.
What can be automated
NDAs, employment contracts, service agreements
Invoices, quotations, pro-forma invoices
Levels 1, 2 and 3 — escalate automatically, no manual follow-up needed
Acceptances and rejections for applicants — consistent and professional
Client correspondence, supplier letters
Any recurring template — upload it, fields fill automatically
No more "where was that again?" No more calls to colleagues.
Upload what you have — contracts, invoices, manuals, minutes. Every employee asks in chat and gets the answer instantly from your real documents. With source reference.
Uploaded
Chart of accounts, client guidelines, standard replies
Answer in chat
The chat responds in the tone of your practice — with your SKR scheme and your known client special cases. Like an experienced colleague.
Uploaded
Standard contracts, style guide, common clauses
Answer in chat
New contracts are drafted in your language and with your clauses. No more generic template text.
Uploaded
House rules, HOA resolution templates, contractor list
Answer in chat
Circulars in your style, draft resolutions checked against your HOA policy, suitable contractors suggested directly.
With source reference — always traceable
Every answer shows which document and which section it comes from. You can see immediately whether the information is from the 2024 contract or the updated version. Sensitive areas can be switched to strict mode — the AI then answers only from your documents, otherwise "not contained".
Every company must prove that all employees have been trained in the use of AI. Without proof: fines of up to €35 million.
KlugBüro solves this for you. Every employee passes a short test on first login:
What may be entered into the AI, what may not?
Client data, personal data, trade secrets — clear rules.
How does GDPR work in the AI context?
Legal basis, data processing agreement, data subject rights.
Which data constitutes a trade secret?
Definition under trade secret law, marking, consequences of disclosure.
Result
Result is automatically documented — audit-proof with timestamp. Your company is legally protected.
Included in Pro plan · no extra charge
Several independent safeguards that cannot bypass each other.
Monthly budget per company
You set a fixed limit. When reached, AI usage is automatically paused — a shock bill is technically impossible.
Daily limit per employee
Default £3/day, freely adjustable. Those who exhaust it are automatically blocked until midnight.
Department limits
Accounting differs from marketing. You define separate budgets per team — aligned with your real workflows.
Real-time consumption
Who uses what is visible instantly in the cabinet — per day, per user, per model. No waiting for invoices.
Alerts at 80 / 95 / 100 %
Email to admins as soon as a threshold is exceeded. At 100 % usage is automatically paused.
Budgets adjustable at any time
You change monthly budgets and daily limits yourself in the cabinet — effective immediately, without contract amendment. Blocked employees are automatically reactivated on increase.
The principle: an intern can never unknowingly burn through €800 — the system stops them at the limit.
Hetzner Frankfurt — primary server. AI inference in the EU. No transfer outside the EU.
Hetzner Online GmbH · AI inference in the EU
Hetzner Frankfurt
Cabinet, database, document storage and audit log all run here. Contract partner: Hetzner Online GmbH (Gunzenhausen, Germany).
AI inference in the EU
High-performance AI models hosted in Europe — processed exclusively within the EU. No transfer to the USA.
No transfer to the USA or third countries. Full GDPR compliance from day one. EU contract partners; standard contractual clauses under Art. 46 GDPR not required — processing takes place exclusively within the EU.
Built on
European AI
AI inference in the EU · Frankfurt
Stripe
Payments + Stripe Tax
Brevo
Transactional emails (EU)
Compliance
GDPR-compliant
Art. 28 DPA automatically
AI Act-ready
Training + documentation
Hosted in EU
AI inference in the EU · Hetzner Frankfurt
Both plans include the full feature set — all AI models, RAG, Workflows, Templates, Company Chat and Task Distribution. L offers higher monthly quotas and more storage.
For individuals and small teams
from month 2: 99,00 € /Monat
AI assistant for employees. Answers to questions, document analysis, letter drafts.
Example: «Write a reply to the customer inquiry» — ready in 5 seconds.
Automated business processes. Document processing, task routing, action chains.
Example: «When an invoice arrives, check the contract and notify accounting.»
Automatic filling of documents from customer data.
Example: Employment contract pre-filled with client data — at the click of a button.
Transcription and summarisation of meetings.
Example: Upload a recording → summary + task list in seconds.
AI routing of incoming tasks to the right employee.
Example: Incoming requests are automatically routed to the right employee.
Secure storage of customer documents.
Example: All client contracts are instantly available to AI for every question.
For growing offices with higher volume
from month 2: 199,00 € /Monat
AI assistant for employees. Answers to questions, document analysis, letter drafts.
Example: «Write a reply to the customer inquiry» — ready in 5 seconds.
Automated business processes. Document processing, task routing, action chains.
Example: «When an invoice arrives, check the contract and notify accounting.»
Automatic filling of documents from customer data.
Example: Employment contract pre-filled with client data — at the click of a button.
Transcription and summarisation of meetings.
Example: Upload a recording → summary + task list in seconds.
AI routing of incoming tasks to the right employee.
Example: Incoming requests are automatically routed to the right employee.
Secure storage of customer documents.
Example: All client contracts are instantly available to AI for every question.
Click a feature to see details and quotas.
AI assistant for employees. Answers to questions, document analysis, letter drafts.
Example: «Write a reply to the customer inquiry» — ready in 5 seconds.
Plan S
5 000 / month
Plan L
10 000 / month
Automated business processes. Document processing, task routing, action chains.
Example: «When an invoice arrives, check the contract and notify accounting.»
Plan S
500 / month
Plan L
1 000 / month
Automatic filling of documents from customer data.
Example: Employment contract pre-filled with client data — at the click of a button.
Plan S
500 / month
Plan L
1 000 / month
Transcription and summarisation of meetings.
Example: Upload a recording → summary + task list in seconds.
Plan S
500 min. / month
Plan L
1 000 min. / month
AI routing of incoming tasks to the right employee.
Example: Incoming requests are automatically routed to the right employee.
Plan S
500 / month
Plan L
1 000 / month
Secure storage of customer documents.
Example: All client contracts are instantly available to AI for every question.
Plan S
1 TB
Plan L
5 TB
All prices excl. 19% VAT. Stripe Checkout with T&C agreement. SEPA & card.
European AI models, chosen automatically depending on the task. Hosted on Hetzner servers in Frankfurt — AI inference in the EU.
| Feature | Plan S · €99 | Plan L · €199 |
|---|---|---|
| Chat messages | 5,000 / month | 10,000 / month |
| Workflows | 500 / month | 1,000 / month |
| Templates | 500 / month | 1,000 / month |
| Meeting minutes | 500 min. / month | 1,000 min. / month |
| Tasks | 500 / month | 1,000 / month |
| Storage | 1 TB | 5 TB |
| AI chat widget for your website | ✓ Included | ✓ Included |
All prices excl. 19% VAT. Unused quotas expire monthly — no rollover, but full predictability.
Two hard safeguards before anyone uses the AI:
1. Monthly budget per company
You set a fixed limit. At 100 % AI usage is automatically paused — a shock bill at month end is technically impossible.
2. Daily limit per employee
Default €3/day, freely adjustable. Those who exhaust it are automatically blocked until midnight.
In concrete terms: an intern can never unknowingly burn through €800 — the system stops them at the limit.
The points that data protection officers must verifiably document for German professional offices.
← scroll horizontally →
| Requirement | ChatGPT | KlugBüro |
|---|---|---|
| Data stays in the EU | ||
| AI Act training Art. 4 included | ||
| DPA / ROPA / AI inventory automatically | ||
| Flat rate (instead of €30 per seat) | ||
| Workflow automation |
With 20 employees: ChatGPT Business ≈ €600/month, KlugBüro Pro €199/month — with AI Act training on top.
KlugBüro was founded in Frankfurt in 2026 to give German law firms and offices a GDPR-proof route to European AI — without sales funnels, without per-seat pricing. Address will be added to the imprint upon official market launch.
Frankfurt am Main
Located in the same region as your data processing (Hetzner Frankfurt, EU) — formal address to follow upon market launch
KlugBüro
Specialised in GDPR-compliant AI platforms for German SMEs
info@klugbuero.de
Reply within 24 h, no hold music